“It is moved and seconded that.”“Is there any discussion?” Ĩ Steps in Processing a MotionStep 6: Members have the right to get recognition and debate the motion. Madam Speaker”Step 2: Chair recognizes member by nodding at the member or stating his/her nameChair replies: “Representative Smith”Step 3: Member states his/her motionSay: “I move that…”Ĩ Steps in Processing a MotionStep 4: Another member seconds the motion by raising a hand and calling out “Second!”Step 5: Chair states the motion and places it before the assembly for discussion. Standard Order of BusinessTabled BusinessOld BusinessNew BusinessSpecial Order SpeechesOpen ForumLegislative ReportRemindersFinal Roll CallAdjournmentFinishĪll About MotionsDefining a MotionA formal proposal for consideration and actionOnly one subject can be considered at a timeNo main motion can be made while another motion is before the assemblyTo make a motion say “I move that…”Seconding motionsAfter it is seconded, it is stated by the chairDebating motionsVotingĨ Steps in Processing a MotionStep 1: Member rises and addresses the chair when nothing else is pendingSay: “Mr. Standard Order of BusinessCall to Order Pledge of AllegianceRoll CallApprovalsOpen ForumOfficer ReportsProgram ReportsSG Advisor’s ReportHouse ForumChair ReportsVetoed BusinessStart How to Act at a MeetingStand up when you are speakingRemain quiet while others are speakingAddress others by their title and avoid first namesIf you must leave the room, request permissionIf giving a speech, state your name and positionĬell Phone ProceduresRefrain from cell phone use during the meetingNo texting during the meetingHarsh fines can be imposed by the State of FloridaAll communications in a meeting are public recordĪgendaAn agenda sets out the order in which specific items are to be consideredMust be approved by majority vote soon after the start of the meetingOnce approved, it is the property of the assembly ![]() What is a Quorum?A quorum must be present to transact businessQuorum requirement is established by the statutesAccording to Section 458.210:“The percent of members of a Campus House of Representatives attending a meeting to establish a quorum must be 50% plus one of the membership rounded up.” Robert’s Rules Official BooksThere are only TWO official booksWe currently use the 10th edition, published in 2000198 PAGES704 PAGESBest used for reference and technical detailsBest for beginners who need only the very basics RobertUS Army general and engineerFirst edition published in 1876The most popular authorityOver 5 million copies in print“Where there is no law, but every man does what is right in his own eyes, there is the least of real liberty.” – Henry M. History of Robert’s RulesFormalized by Henry M. Why Robert’s Rules…Rules!Out of all organizations that use parliamentary procedure, approximately 95% choose Robert’s Rules of Order as their parliamentary authorityThe parliamentary authority used at FAU is the current edition of Robert’s Rules of Order Newly Revised Who Uses These Rules?CongressStudent GovernmentCity Council MeetingsFaith-Based OrganizationsCorporate BoardsSchool BoardsHomeowners’ AssociationsProfessional AssociationsFraternities and SororitiesVarious Clubs The Basic PrinciplesCourtesy and justice for allConsideration of only one subject at a timeRights of absent members must be protectedThe minority must be heardThe will of the majority must prevail What is Parliamentary Procedure?The formal procedures used by a deliberative assembly to present and discuss possible courses of action, make decisions and keep orderThe rules of democracy-the commonly accepted way in which a group of people come together to conduct their businessīenefitsEnhanced leadership credibilityFaster and more efficient meetingsPrevention of illegal actionsImproved communication skills OverviewWhat is Parliamentary Procedure? BenefitsThe Basic PrinciplesWho Uses These Rules?Why Robert’s Rules…Rules!History of Robert’s Rules Robert’s Rules Official Books What is a Quorum? How to Act at a Meeting Cell Phone Procedures Agenda Standard Order of Business All About Motions 8 Steps in Processing a Motion Types of Motions Frequently Used Motions Getting Your Point Across Asking Questions Roll Call Voting Voting by Unanimous Consent Legislation For More Information Questions ![]() Parliamentary Procedure Workshop FAU Student Government Boca Raton House of RepresentativesCreated and Presented byAlan Pollock & Nicholas Scalice
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